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GEN 21 Policy Referenc Commitee II Annotated Agenda

22 February 2005

Mandate

 

The tasks of the Policy Reference Committee II shall be to:

1.      Discuss the following reports and forward comments to the committees coordinating the respective report to the Central Committee:

-         Report of the Officers

-         Report of the Moderator

-         Report of the General Secretary

-         Report on "From Harare to Porto Alegre"

-         Report on the Pre-Assembly Programme Evaluation

-         Moving to Consensus Method

-         Assembly Budget Forecast

2.      Discuss the following Assembly-related reports and bring recommendations to the Central Committee:

-         Report of the Assembly Planning Committee

-         Report of the Assembly Worship Planning Committee

-         Report on the Assembly Business Agenda

-         Report on Delegation Nominations

The committee members are asked to pay particular attention to the plenary discussion on the Assembly (Wednesday, 16 February). The comments of the Central Committee should inform the committee's work.

NB: On Saturday, 19 February, the committee will work in two sub-committees. The majority of members will join Sub-Committee 1 to address the reports of the Assembly Planning Committee, the Assembly Worship Planning Committee and the Assembly Business Agenda. A small group of members will comprise Sub-Committee 2 to address the Report on Delegation Nominations.


Proposed Annotated Agenda

Thursday, 17 February

16.00 - 17.30             Session 1        (Sub-Committees 1 and 2 together)

Introduction to the work of the Committee:

-         Welcome and introductions

-         Procedures (drafting and reporting)

-         Adoption of the agenda (Doc. GEN 21)

Reports of the Officers, the Moderator, and the General Secretary (Docs GEN 1, GEN 2 and GEN 3):

The Committee is asked to discuss the reports and to forward comments to Policy Reference Committee III, which will coordinate reporting to the Central Committee.

17.45 - 18.45             Session 2        (Sub-Committees 1 and 2 together)

Harare to Porto Alegre Report (Doc. GEN 7):

The Central Committee, through its sub-committees, oversees the programmes and budget within the policies set by the Assembly and on consideration of emerging issues. This report for the Ninth Assembly presents in broad strokes the life and work of the WCC as overseen by the Central Committee since the Harare Assembly.

The committee is invited to discuss the report and forward its comments to the Programme Committee.

Friday, 18 February

16:00 - 17:30             Session 3        (Sub-Committees 1 and 2 together)

Report on the Pre-Assembly Programme Evaluation (Doc. GEN 8):

The WCC has engaged for the first time in its history in a major assessment of its programmatic work. At the request of the Programme Committee in 2001 an evaluation process started, focusing on institutional concerns based primarily on the internal evaluation (mid-term evaluation). The present report responds to the recommendation to have a more comprehensive evaluation, focussing more on the content of the programmes and their assessment from the perspective of the constituency.

The committee is invited to discuss the report and forward its comments to the Programme Committee.

Moving to Consensus Method (Doc. GEN 4, 4.1, 4.2, 4.3, 4.4):

The Central Committee had authorised that the Draft Rule XVI be shared with member churches and members of the Central Committee for their information and eventual comment. Four documents are submitted to the Central Committee for consideration and action.

The Central Committee will be invited to implement the consensus method according to this new rule on an experimental basis and, towards the end of it's meeting, to adopt the new Rule XVI.

 


A new Rule III.6: The Permanent Committee on Consensus and Collaboration

(Doc. GEN 4.2):

After careful consideration and in the light of the way the members of the Steering Committee of the Special Commission had described the role of the "Permanent Committee", the drafters concluded that a reference to this Committee in the Rules would rather be necessary and helpful. The language of this new Rule is borrowed directly from the final Report of the Special Commission on Orthodox Participation in the WCC as adopted by the Central Committee. The Central Committee will be invited to adopt this new Rule.

 

The Constitution and Rules of the WCC (Document GEN 4.3):

The proposed version introduces into the Constitution and Rules the necessary changes in light of the new rules on the conduct of meetings. It is suggested that the Central Committee offers comments on the work accomplished so far and authorises the Executive Committee to receive the final version of the Constitution and Rules before their mailing to the delegates to the Ninth Assembly.

Manual for Conduct of Meeting of the WCC (Document GEN 4.4):

This is a document intending to help delegates at the assembly, Central Committee members and participants in WCC consultative bodies' meetings to become familiar with the consensus method. The Central Committee is invited to comment the Manual and authorise its publication for distribution to the assembly delegates/participants.

The Committee is invited to discuss the report and forward its comments to the Policy Reference III Committee

 

17:45 - 18:45             Session 4        (Sub-Committees 1 and 2 together)

Assembly Budget Forecast (Doc. GEN 5, Appendix 5):

The committee is asked to review the budget forecast and forward recommendations to the Finance Committee.

Saturday, 18 February

09:00 - 10:30             Session 5        (Sub-Committee 1)

Report of the Assembly Planning Committee (GEN 5):

The committee is asked to review the Report of the Assembly Planning Committee, with particular attention to that committees work in developing the Assembly programme and preparing Assembly logistics.

The committee is also asked to review the Report of the Assembly Worship Planning Committee and the provisions it has made for worship at the Assembly.

In considering the reports and their recommendations, the committee is asked to keeping mind the Central Committee's plenary discussion on Wednesday, 16 February.

The committee is asked to bring recommendations to Central Committee regarding actions requested by the Assembly Planning Committee (Doc. GEN 5 and appendices).

11:00 - 12:30             Session 6        (Sub-Committee 1)

Report of the Assembly Planning Committee (GEN 5):

Discussion continues.

14.00 - 15.30             Session 7        (Sub-Committee 1)

 

Progress Report on Assembly Business:

The committee is asked to review in more detail the Decision-Making Manual with particular attention to the Procedures for Elections and with a view towards recommending how they might be best implemented (Doc. GEN 4.4).

 

The committee is asked to review the Progress Report on Assembly Business Agenda with a view toward recommending to the Central Committee an Assembly Committee structure and the best use of Confessional and Regional meetings during the Assembly (Doc. GEN 5.1).

Saturday, 18 February

09:00 - 10:30             Session 5        (Sub-Committee 2)

Report on Delegations (Doc GEN 5 Appendices 1 and 2; Doc. GEN 5.2): The committee is asked to review the status of member church delegate nominations and associate member church representative nominations to the Assembly (as of 31 January 2005). Statistics on nominations received will be reviewed (i.e. gender, age, etc.).

The committee is asked to consider recommending to the Central Committee the confirmation of the nominations received to date.

A list of churches that have not nominated delegates will also be reviewed. The committee is also asked to consider how nominations not yet received shall be processed and to bring a recommendation to that effect before the Central Committee.

The committee is asked to review member church proposals for consideration by the Central Committee, which directly nominates 15% of the total delegates. The committee is asked to bring a list of recommended nominates to the Central Committee for confirmation. The committee is also asked to consider how proposals not yet received shall be processed and to bring a recommendation to that effect before the Central Committee (Doc. GEN 5, Appendix 2)

11:00 - 12:30             Session 6        (Sub-Committee 2)

14.00 - 15.30             Session 7        (Sub-Committee 2)

                           

Report on Delegations (Doc GEN 5 Appendices 1 and 2; Doc. GEN 5.2):

            Discussion continues.

16.00 - 17.30             Session 8        (Sub-Committees 1 and 2 together)

Policy Reference Committee II Report to the Central Committee:

The two sub-committees will review their respective recommendations and discuss a comprehensive report to the Central Committee.

17:45 - 18:45             Session 9        (Sub-Committees 1 and 2 together)

Any Other Business:

The committee may wish to use this time to address any other business or to allow its leadership team to prepare the committees' final report.